Keck Travel Support
Caltech researchers are strongly encouraged to consider Remote Observing in the Cahill
Remote Observing Facilities
whenever possible. However, in exceptional circumstances, Caltech Optical Observatories (COO) has limited
resources to support travel to Hawaiʻi for eligible observers using the Keck telescopes.
Eligibility Requirements/Qualifications
- The observer must be affiliated with Caltech at the time of the observing run.
- The observer must have no other sources of support (grants, stipends, mentor financial support, etc.) for such travel.
- The observing must be in support of a Caltech project; that is,
in observing time allocated by the COO Director.
Caltech observers collaborating with principal investigators from
other institutions and/or awarded Keck time through other constituencies
are not eligible for COO travel support.
- Support will be provided for only one person per observing run
(additional personnel can participate remotely using
Remote Observing Facilities
at Caltech or other locations).
- The observer must make the case that Cahill
Remote Observing Facilities
are unsuitable for the subject observing run (e.g. inexperienced observer, first use of instrument, etc).
Support Levels
The level of support will depend on the length of the observing run:
Run | Maximum Support |
1 night | $1000 |
2 nights | $1100 |
3 or more nights | $1200 |
Support Requests
Requests for travel support should be submitted at least three weeks prior
to the observing run to
Andy Boden,
and include the following:
- Observer name and Caltech department.
- Principal investigator name and Caltech department.
- Date(s) of the observing run and telescope/instrument to be used.
- Request justification narrative (max 1-page, including compliance statements for
all eligibility requirements, and in-person vs remote observing justification)
- Students and postdocs should also include a statement from their mentors
indicating that no support is available to finance the requested travel.
Administration
- Travel arrangements are the responsibility of the observer. Check with
your group administrator or department secretary for assistance.
- Caltech's policies governing travel apply to support under this program.
See
http://procurement.caltech.edu/departments/purchasinghome/travelhome for details.
- Requests for travel advance and travel reports are to be sent directly to the Caltech Travel Office for
processing; copies to the Caltech Optical Observatories
Office, M/S 11-17. Contact Linda Donnelly (395-4003 or
email) for the appropriate account number.
Again, Cahill Remote Observing
is strongly encouraged at an alternative to Keck travel.
COO Keck Travel Page / v 0.26 Last updated: 14 February 2014 ACM
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